Job Specification
Applications: CLICK HERE TO APPLY. The deadline to apply is Friday 28th August with a provisional date of interview of Thursday 10th September.
Job Description – Are you an experienced bookkeeper or finance administrator?
Join an exciting, fast-paced and growing social enterprise as our Finance Administrator (Maternity Cover), playing an integral role in maintaining the financial health of the organisation.
Unloc was founded in 2013 by award-winning young leaders and advocates Hayden Taylor and Ben Dowling. Our mission is to empower young people to be innovative changemakers who seek to build stronger communities and sustainable businesses. We develop young people’s skills, enhance their potential and boost their determination to succeed. This is encapsulated in our ‘Developing Young Potential’ tag-line. We work towards our mission by delivering inspiring educational programmes in our network of 100+ schools and colleges.
Our agile team, based at our central HQ in Portsmouth are looking for a dedicated individual to lead our financial management processes, including budget management, invoicing and supporting payroll.
What we offer:
- A fun, driven and passionate team.
- Technology including a MacBook to make your working life easier.
- Growth: we invest in individuals and are an ambitious organisation.
- The opportunity to work with amazing young people.
- A flexible approach to working life and 28 days holiday plus a week at Christmas and all bank holidays (not already falling within the Christmas break); a total of 38 days holiday (full time equivalent).
- Access to PerkBox, an external employee benefits & rewards scheme.
All appointments are subject to pre-employment checks returning satisfactory results including an Enhanced DBS Check, a List 99 Check and Right to Work checks. We carry out these checks as an organisation that undertakes ‘regulated activity’ as defined by the Safeguarding Vulnerable Groups (SVG) Act 2006. Please note that such checks will include both spent and unspent convictions. Any candidate with convictions relating to offences against children or other vulnerable people will be deemed as unsuitable to work at Unloc and any job offer will be made on this basis.
The recruitment process is outlined in Unloc’s Safer Recruitment Policy available at https://unloc.org.uk.
Key Responsibilities:
- Budget Management
- To collect receipts and invoices from colleagues and log them in our budget management system. Where necessary, you may need to set up and approve bank payments linked to invoices. Additionally, you will be responsible for the employee reimbursement process. At the end of each month, you will compile a Management Accounts report to present to the Managing Director.
- Invoice Management
- Compiling invoices for Unloc’s services and submitting to our clients and partners electronically. Additionally, you will need to manage the invoice pipeline, ensuring our clients and partners pay our invoices within the specified payment timeline.
- Contract Management
- Supporting the contract management process, which involves drawing up standardised contracts for our prospective clients and partners, before submitting for signature.
- Payroll Management
- To support the payroll management process for our small team of staff. Training and support will be provided.
- Supporting Other Administrative Tasks (ad hoc)
- Supporting the administrative tasks of others as and when needed. As a busy team, you will support colleagues when they need additional capacity.
- Managing Office Resources
- Ensuring the central office resources are well managed and presented, including managing orders of key equipment such as card, paper and folders.
Person Specification:
Qualifications
Essential: GCSE Maths and English at grade A*-C (or equivalent).
Essential: A-Levels at grade A*-C (or equivalent).
Desirable: Level 3 ICT qualification.
Experience and Knowledge
Essential: Some previous work in a finance administration/management capacity.
Essential: Some invoice/cash flow management experience.
Desirable: Previous knowledge of the education sector.
Abilities and Skills
Essential: High level writing skills.
Essential: High level money management skills.
Essential: Ability to prioritise and manage own workload.
Essential: Ability to manage a budget.
Essential: Ability to work as part of a team.
Essential: Ability to work independently.
Desirable: High level of skill when using Google Apps For Work.
Other
Essential: Willingness to undertake staff training and development as required.
Desirable: Car driver with a clean UK driving licence.
